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Common Documents
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Bills of Lading
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Canada Customs Control Documents
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Canada Customs
Invoice (CCI) |
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Canadian Export
Declaration (B13A) |
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Certificate of
Destruction / Exportation (E15) |
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Certificate of
Origin
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Fumigation /
Treatment Certificate |
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Packing
Declaration |
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Phytosanitary
Certificate |
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Shipper's
Declaration of Dangerous Goods |
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Veterinary Certificate |
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Bills of Lading |
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There are several
types of Bills of Lading. Generally these documents identify
specific shipments and serve as proof of shipment on a
specific carrier. They also identify the route and date
shipped or received for shipment by the carrier. |
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Pro Bill of Lading: A contract for carriage between
shippers or freight forwarders and inland carriers or
couriers. Used to identify, move and trace cargo. |
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Ocean Bill of
Lading: A contract for carriage of ocean transportation
between an ocean carrier and a shipper, NVOCC or freight
forwarder.
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1. On Board Ocean
Bill of lading - ?Ocean B/L?: Issued with original and
non-negotiable copies accepted by international banks for use
in negotiating collections and Letters of Credit (L/C). |
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2. Express Ocean
Bill of Lading ? ?Express B/L?: Only Non-negotiable copies
issued, no Originals. This type of bill of lading allows for
faster collection of cargo at destination eliminating possible
delays or loss transferring originals to consignees or banks
for presentation at destination. Not normally accepted by
international banks for use on L/C?s or collections as they do
not offer any control over the release of the cargo at
destination. |
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3. Intermodal and
Combined Transport International Bill of Lading ?
?Combined Transport B/L?: Used primarily by NVOCC?s and
freight forwarders assuming the role of the carrier. They can
be issued as Express B/L?s (no originals) or Ocean B/L?s
(accepted by international banks). |
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4. House Bill of
Lading ? ?House B/L?: Used primarily by freight forwarders
to cover shipments moving door/door, terminal/terminal,
port/port or other variations thereof. Not normally accepted
by international banks for L/C?s unless provisions are made
within the L/C. |
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5. Received For
Shipment Bills of Lading ? ?Received for Shipment B/L?:
Issued by a carrier, NVOCC or freight forwarder confirming
receipt of cargo booked to move but not yet shipped. Normally
issued without originals unless specific provisions are
contained in a L/C requiring their use in the negotiation of
the L/C. |
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Air Waybill of
Lading: A contract for carriage of air transportation
between an air carrier and a shipper or an air carrier and an
airfreight forwarder. Used by air carriers, they are printed
with the specific air carrier?s name, logo etc. Used to
identify specific consignments, routing, and flight details
for shipments moving via airfreight from airport to airport.
Acceptable for international banking. |
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Neutral Air
Waybill of Lading: Used as an accepted replacement for an
air waybill of lading to allow airfreight forwarders to reduce
the stock of specific airline waybills they must hold.
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House Air Waybill
of Lading: Used primarily by airfreight forwarders to
cover individual shipments within a consolidation. They can be
used for shipments moving beyond airport to airport. Not
normally accepted by international banks for L/C?s unless
specific provisions are made within the L/C. |
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Canada Customs Control Documents |
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These are documents required by Canada Customs to track and
control consignments entering Canada by means of ?Carrier Code
numbers? - identifying the carriers and ?Cargo Control
Numbers? - identifying specific the shipments, until they have
been customs cleared and duty and taxes paid as applicable. |
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Customs Manifest:
Issued by the importing surface, air or ocean carrier normally
by means of their Bill of lading containing their specific
Carrier Code number and a Cargo Control number identifying a
specific shipment.
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Abstract
Manifest: Issued by an authorized freight forwarder. Used
to divide a shipment that was originally reported on one
Customs Manifest into two or more parts because the total
manifested quantity will be accounted for on more than one
release. |
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A8A ?
?Re-manifest?: Used by inland carriers to move
consignments domestically in bond (not Customs cleared) from
one Customs bond area to another. This document cancels and
replaces the original Customs Manifest or Abstract Manifest. |
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Canada Customs Invoice (CCI) |
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This document is
required for all commercial shipments into Canada that are
valued at CAD$1,600 or more per shipment. A commercial invoice
may replace a CCI provided it contains the same information.
However, most commercial invoices do not contain critical data
required such as the country of origin of goods or
customs-specific information such as freight charges from/to
place of direct shipment, royalties, etc. |
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Canadian Export Declaration (B13A)
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This document is required to be filed by all Canadian
exporters shipping commercial goods valued at CAD$2,000 or
more to any country other than the United States. |
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Certificate of Destruction/Exportation (E15) |
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This document is
required to confirm the destruction or exportation of goods
under Canada Customs supervision (e.g., in the case of certain
refund claims or duty drawbacks requiring proof of export). |
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Certificates of Origin
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One of these
documents is required by Customs of the importing country as
proof of the origin of the goods and to determine status and
levels of duty to be paid. |
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CEDAS Form 350L -
General Certificate of Origin used when the importing country
does not have a specific form requirement. |
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NAFTA Certificate - North American Free Trade Agreement |
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CCFTA Certificate ?
Canada-Chile Free Trade Agreement
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CIFTA Certificate ? Canada-Israel Free Trade Agreement |
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Fumigation/Treatment Certificate |
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A certificate issued by a certified treatment center or
company declaring the specifics of the heat, chemical or
fumigation treatment performed on wood products being
exported. This document is required for all shipments to
Australia. |
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Packing Declaration ? FCL/LCL |
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A certificate issued
by the shipper or company doing the export packaging for the
shipper declaring Straw, Timber and Bark content or lack
thereof contained in the shipment. This certificate also
contains a declaration of cleanliness of the ocean container
used for shipment. This document is required for all shipments
to Australia. |
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Phytosanitary Inspection Certificate |
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A certificate issued
by the Department of Agriculture indicating that a shipment
has been inspected and is free of harmful pests and plant
diseases. This document is generally required for shipments of
grains, seeds, plants etc. |
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Shipper?s Declaration of Dangerous
Goods |
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A certificate issued
and signed by the shipper describing in detail hazardous goods
as determined by IATA on air shipments or IMO for ocean
shipments. |
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Veterinary Certificate |
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Issued by the
Canadian Food Inspection Agency, This is a certificate
describing in detail export consignments containing fish,
animal or bi-products thereof attesting to the origin,
handling and condition of the product.
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